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Freedom of Information Law (FOIL) Information and Request Form

 

Regulation Relating to Inspection and Copying of Records
In compliance with Freedom of Information Laws, Chapter 578, 579 and 580 of the Laws of 1974 - Public Officials Law Article 6
 
Section 1.      Designation of Officer
                         A.     Records Access Officer: The Records Access Officer shall be the School Business     
                                  Administrator Assistant, Debra McAvoy, whose office is located in the Business Office, 620 
                                  Marauder Drive, Dunkirk, NY 14048
                         B.     Fiscal Officer: The Fiscal Officer shall be the School Business Administrator, Michael
                                  Mansfield, whose office is located in the Business Office, 620 Marauder Drive, Dunkirk, 
                                  NY 14048
 
Section 2.     Locations for Submissions of Requests for Inspection or Copies of Records
                         The Business Office of the District, located in the Dunkirk Secondary Building, 620 Marauder 
                         Drive, Dunkirk, NY 14048 is designated to receive requests for inspection and copies of records
                         of the District.
 
Section 3.     Times when Records are Available
                         Requests to inspect or secure copies of District Records may be made at the Business Office as
                         set forth in Section II above on any school business day between the hours of 8:00 - 11:30 AM and
                         1:00 - 3:30 PM.
 
Section 4.     Procedures
                         The following procedures shall be followed in connection with requests to inspect or to secure
                         copies of District Records. 
                         A.     Application: 
                                  i.     Requests to inspect or to secure copies of records shall be submitted to the Records 
                                         Access Officer on the form prescribed by the Board of Education, copies of which are
                                         available in the office of the Records Access Officer
 
                                 ii.     The Records Officer will determine and advise the requestor whether the records
                                         specified on the request are available for inspection and copying
 
                                iii.    With respect to records which are determined to be available, the Records Access Officer
                                         will direct the requestor to the place where the requested records may be inspected and
                                         will arrange for the preparation and certification of copies upon tender of the required
                                         fee
 
                                 iv.    With respect to records which are determined not to be available, the Records Access
                                         Officer will note the reason for unavailability on the request form and return a copy of
                                         the form to the requestor

                                  v.    Records may be inspected only at the office or location where they are regularly
                                         maintained
 
                                vi.     Requests by mail for copies of available records may be addressed to the Records Access
                                         Officer and will be honored upon payment of the required fee, provided the requestor
                                         and the record of which a copy is requested are sufficiently identified to make
                                         compliance practical.
 
Section 5.     Appeals
                         A.     Appeals shall be directed to the Superintendent of Schools on forms prescribed by him,
                                  copies of which are available at the Office of the Records Access Officer
                         B.     All such appeals shall be delivered to the Records Access Officer within thirty (30) days after
                                  the denial from which such appeals were taken
                         C.     Appeals will be determined by the Superintendent or his authorized representative
 
Section 6.     Fees
                         A.     The fees for copies of available records shall be as follows:
                                  i.     Pages not larger than 8-½” x 14” - $0.25 per page
 
                                 ii.     Pages larger than 8-½” x 14” - actual cost to District
 
                                iii.     Existing computer print-outs - $0.25 per page
 
                                iv.     Initial Print-Out from computer file - $5.00 per minute of computer printer time
 
                                 v.     Any other records - Actual cost thereof to the District (see #b below)
 
                                vi.    Certifications - no additional charge
 
                         B.     Search time costs will be based on the actual hourly rate of the personnel required to
                                  perform the search, plus applicable fringe benefit costs for the specific individual(s) involved
                                  in the requested search
                         C.     Fees shall be paid by check or money order made payable to the Dunkirk City School District
                                  and presented to the Business Manager.